5/20/19 DAC Email - HIGH

QUESTION OF THE WEEK
Q:	What are the deadlines for Graduation Codes (G-Codes) to be input into Infinite Campus (IC)?
A:	The end of the year is a very busy time and there are so many things to finalize, just a reminder that G-Codes are due soon. Rodney Bennett, with the Division of District Services, monitors G-code entry and the Office of Standards, Assessment and Accountability (OSAA) will use that data for Graduation Rate and Transition Readiness indicators for reporting this fall. All G-codes must be in Infinite Campus (IC) by June 30. The G-code end status and graduation tab must be complete in IC for all summer school graduates byJuly 31. OAA will run and provide to districts initial graduation rates based on final year G-codes from June 30. OAA will monitor for any data quality issues and follow-up with DACs in July and calculate final graduation rates in early August based on any changes from summer graduates. For assistance with cohort questions, in SDRR, click on the I NEED HELP button and choose Cohort. If you do not find the answer there, contact David Curd via e-mail or phone (502) 564-9853, ext. 4744.

K-Prep Collection of Items (PLEASE READ)

Good afternoon-

I hope everyone is hanging in there!  I wanted to let you know a process for collecting K-PREP items.

1. Please complete this Google SHEET by Tuesday, May 21st. 

2.  Please prepare your boxes for shipping, including labeling boxes at scorable and nonscorable.  Please refer to page 74-77 in the K-PREP Manual found HERE.  Kevin's team will be at your building on Wednesday, May 22nd.

3.  I will contact UPS to pick up on Thursday, May 23rd. 

Please let me know if this timeline will not work for someone.

4/29/19 DAC EMAIL - All Levels

Good morning-

Only one thing in the email to communicate:

OFFICE OF STANDARDS, ASSESSMENT AND ACCOUNTABILITY (OSAA) TO CONDUCT SITE VISITS

Staff from OSAA will conduct site visits to selected schools across Kentucky, during the upcoming spring testing windows. District Assessment Coordinators (DACs) will be contacted approximately 30 minutes before the team arrives at the school to announce the visit. DACs are invited to accompany the OSAA team on the visit, if they wish.

During the visit, OSAA staff will interview the Building Assessment Coordinator (BAC) and/or Principal. Staff will focus particularly on the testing environment and will examine posters/classroom materials, placement of students for overcrowding and student work surfaces.

Staff will ask the school to provide:

• 1 copy of a Good Faith Effort Checklist (if used)
• 1 copy of a Seating Chart (any 2 grades, group and individual)
• 1 copy of a testing schedule
• 1 copy of a Medical Non-participation Form (if applicable)
• 1 copy of an Extraordinary Circumstance Form (if applicable)

OSAA staff will ask to take a copy of the Good Faith Effort Checklist, Seating Charts, Testing Schedule, Medical Non-participation Forms and /or Extraordinary Circumstance Forms.

Individualized Education Program (IEPs) or Program Service Plans (PSPs) will be reviewed through the Infinite Campus (IC) student identification system; copies of 504 Plans may be requested by visiting OSAA staff. Alternate Assessment and Accountability Folders (AAAF) will not be requested during these site visits.

The document used by OSAA staff to collect information during the visits has been updated. Please share information about the visits and the document that will be used with your BACs and Principals or other appropriate staff.